Job Offer By Advance Scale Company: Accounting Clerk

Job Offer By Advance Scale Company: Accounting Clerk

Advance Scale Company (United States) - ADVANCE SCALE is looking for passionate and driven individuals to join our team! Join us as we continue to grow as a leading provider of industrial weighing equipment services and material handling solutions throughout the Mid-Atlantic region. Advance Scale values the contributions of individual team members, while celebrating team engagement through collaboration and ongoing training opportunities. Our Core Values guide us in providing a supportive and productive working environment, while challenging our team members through investment and succession planning.

Position Objective:

The primary responsibility of the Accounting Clerk is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.

Reports to:

Finance & Accounting Manager.

Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.):

Accounts Payable Tasks:

  • Setup new vendors, including providing ADVANCE credit references
  • Flag AP vendor invoices for Use Tax, if applicable
  • Process vendor payment checks weekly
  • Research vendor statements, calls and discrepancies
  • Synchronize new vendors within Sage300
  • Process Choice Care card reimbursements
  • Bank reconciliations
  • Setup and maintain EZ pass and WEX for all company vehicles
  • Imports approved vendor transactions into payables
  • Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:
    • VP of Sales & Operations
    • Fleet Manager
    • F&A Manager
  • Post invoices into A/P for non-project and administrative purchase orders
  • Processes credit card monthly statements with receipts
  • Cut checks weekly- distribute for signatures, receive and send to customers
  • Supports the processing of RMAs and credits

Accounts Receivable Tasks:

  • Apply customer payments & prepare daily deposits
  • Process credit card payments, processing fee and credits
  • Make adjustments to accounts as needed for items including write-offs, sales tax and credits
  • Apply daily Cash receipts
  • Process check payments using the remote deposit machine
  • Apply ACH payment requests from customers and print notifications

 Other Accounting Functions:

  • Provide COI to customers upon request and approval
  • Manage tenant rental spaces through Scaleworks
  • Open mail and distribute, including signing for deliveries at front office
  • Maintain integrity of AP, ensure that every open payable has an approved invoice for payment
  • File paid & unpaid invoices and statements
  • Produce all recurring entries
  • Assist F&A Manager in monthly closing activities
  • Prepares analysis of accounts
  • Record daily transactions for online banking report


  • High School Diploma or equivalent
  • Two or more years related experience and/or training
  • High attention to detail, solution-driven, and action-oriented
  • Able to work independently and collaboratively across departments

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